What type of
group do you have? Family reunions, bridge clubs, churches, schools,
wedding parties, senior organizations, corporate retreats...
Whatever the size or type of group, we invite you to take advantage
of our extensive experience and global contacts.
Most travel
suppliers consider a party of 10 or more a group. The
benefit to booking your trip as a group instead of individuals
is the discounted rates. The more people, the bigger the
discount. Whatever the interests of your group, we will customize
itineraries, and offer unique ideas to exceed both your and
their expectations.
Depending upon the size of your group, as the group
coordinator, you could earn your travel FREE!
In
addition to handling groups, our group travel department also
handles incentive travel. Incentive travel is a proven
motivator. It encourages people to become top performers and
helps an organization to achieve goals/targets. By bringing
people together to celebrate success, important and productive
relationships can be built.
How
about a reward program to appreciate your key employees? Let
Tramex plan an itinerary structured to suit your objectives.
This process includes 4 key elements: Program Planning,
Location Selection, Program Management and On-going Internal
Marketing.
If you would like more information on our
incentive travel planning, you can call us at (512) 343-2201 or
send us an email.
Important
Steps in Planning Group Travel
THE MOST IMPORTANT
STEP IS COMMUNICATION!
Before doing
anything else, you must open the lines of communication between
all decision makers in the group. Centralize the
communications so that everyone is informed on prices, locations
and options. One of the biggest mistakes in planning a
trip for a large group is to not inform everyone of what is
being booked and when deposits and final payments are due.
This can end up being a costly error!
Once everyone is
"in the loop"...
Pick
a Destination
The
destination is key to everyone's enjoyment and
participation. For example, a family reunion
in Las Vegas would provide plenty of excitement..
that is if the majority of the group consists of
adults. On the same lines, a group trip to
Disneyworld may be right if there are several
children involved. You must also consider
whether or not everyone has or will have a passport,
if you plan on traveling outside of the U.S.
The point is, that everyone's input is crucial when
picking the destination. One option that many
families choose when gathering for a reunion is a
cruise. Be sure to ask you Tramex consultant
for more info.
Determining
a Fair Budget
Let's
face it, unless your last name is Rockefeller, the
per person or per family budget will be a major
consideration. Of course family budgets are a
personal matter, and differ for every family, but
it's always a good idea to keep this in mind when
not only picking the destination, but taking into
account any social activities planned while there.
Food costs vary greatly by destination as well.
A simple example would be McDonald's Big Mac.
A Big Mac costs on average $3.41 in the U.S., but in
Chile, it's $2.97 and in China, $1.45 In
Norway the burger cost the equivalent of $6.88 and
in Switzerland it's $5.20.
Getting
Financial Commitments
It's all
well and good to have everyone agree upon the
destination and budget considerations for a group
trip verbally, but it's quite another to have them
commit financially. In most cases, when a
group is booked, the travel supplier requires a
small deposit from each person. This deposit
may or may not be refundable. A schedule of
payments will be set and the closer you get to the
departure, these payments will eventually be
completely non-refundable. You Tramex
consultant will go over all payment schedules and
penalties with you prior to the first payment being
made.
What
is Incentive Travel?
Important
Steps in Planning Group Travel
Pick
a Destination
Determining
a Fair Budget
Getting
Financial Commitments